Business Support Officer

Job description

This role reports to the Operations Director with a dotted line to SHEQ Director. In this role your prime responsibilities are:

To maintain and support the training programme, including the maintenance of training records, maintaining the training plan budget, booking training and managing attendance to training sessions
Support management system audits which involve carrying out audits, logging corrective actions, non-conformance and allocating owners to actions that need to be taken, writing up results and logging issues raised with the action plan, location can be anywhere in the country ;
To provide support to the Fleet Department (Wolverhampton) Updating vehicle and driver compliance and processing all legal documentation for the fleet
To manage the supplier approval process and process all Subcontract Orders
To review, flag any issues and approve all expenses;
Review fines, ensure any monies owing to Geobear are collected via payroll, pay fines that need paying, log on to master spreadsheet
Review hotel bookings and expenses to ensure compliance with business policy
Review of Vehicle and fuel usage and ensure compliance with business policy
Review of operational teams’ hours booked and highlight non-conformances
Ensure processes and procedures are in place and adhered to;
To ensure that safety and compliance standards are maintained and any issues are addressed immediately.
Support in scheduling during periods of leave within the scheduling team.

To meet this role, you should possess:

Self-organisation and prioritising – the applicant should demonstrate the ability to organise their work in such a way that tasks are completed accurately and on time.
Develop & maintain good working relationships with colleagues & superiors – job holder should be able to demonstrate good communications with colleagues and superiors, engendering support and respect from them.
Record keeping – the applicant should be able to demonstrate records of work undertaken and completed as well as work in progress.
Document presentation – the applicant should be able to demonstrate the ability to complete forms legibly and write letters and memos using good English and in the Corporate format.
Applicant should have an eye for detail and be confident to challenge and highlight non-conformance
Initiative and confidence – Applicants should be able to demonstrate a willingness to contribute new ideas to improve things and should be able to determine when to refer a matter to someone else or whether to deal with it themselves.

Location: Hybrid – two days per week in Wolverhampton Office

Salary: £competitive

To apply, please complete the form below: